Harmonising Operating Procedures Across Diverse Energy Facilities
Standardise or Stumble: Inside One Firm’s Race to Align Safety Procedures Before It Was Too Late | Case Study
Industry: Energy (Oil & Gas) | Region: Global | Use Case: Within days, the AI flagged outdated SOPs, inconsistent chemical handling protocols
In the wake of a large-scale asset acquisition, an integrated Oil & Gas company faced a hidden but critical challenge: dozens of inherited facilities each ran on their own standard operating procedures (SOPs), maintenance guidelines, and safety protocols. The lack of alignment posed a significant operational and compliance risk—one missed inconsistency could lead to safety incidents, downtime, or audit failures.
With tens of thousands of documents varying in format, age, and terminology, manual reconciliation would have taken months—and likely missed key contradictions. The company deployed aiMDC to ingest and analyze the entire corpus, from field-level manuals to executive-level compliance documents. Within days, the AI flagged outdated SOPs, inconsistent chemical handling protocols, and site-specific deviations that violated corporate standards.
Thanks to aiMDC’s document comparison and harmonization engine, the company rapidly aligned procedures across all assets. The automation not only averted regulatory exposure and potential liability—it provided a centralized playbook to train staff, boost efficiency, and ensure safety integrity across all facilities.
Client
Environment
Objective
To identify inconsistencies across thousands of inherited SOPs, unify technical practices, and ensure all sites adhered to updated corporate and regulatory standards
What was done
aiMDC processed over 35,000 documents from 11 different facilities. It extracted procedures, compared safety-critical instructions, flagged outdated workflows, and produced harmonized templates with full traceability back to the original documents
Achievement
By leveraging aiMDC, the company completed a project in 3 weeks that would have taken internal teams more than 4 months. Crucially, the AI identified two procedures—related to high-pressure valve inspections and offshore evacuation drills—that were dangerously out of sync with corporate standards. These gaps, if left undiscovered, could have led to environmental penalties or injury. Instead, the company implemented standardized best practices across the board, satisfied regulators, and mitigated operational liability—all while cutting audit prep time by 60%. The result was a safer, more efficient, and reputationally protected operating environment.
What happens next…
Take control of your document challenges today. Connect with our experts, see aiMDC in action, and discover how precision AI can transform your workflow—saving you time, reducing risks, and boosting results. Ready to lead with confidence? Get started with aiMDC
‘To protect client confidentiality, certain details have been modified; this case study is intended to illustrate the capabilities of aiMDC’
